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The All Japan Butler Association (the "Association") complies with the Act on the Protection of Personal Information and other applicable laws, and handles personal information collected in connection with the operation of The Japan Butler Academy in accordance with the policy set out below. This Policy applies to all personal information collected by the Association.
Operator Information
The Association is a general incorporated association that operates The Japan Butler Academy. The Association bears responsibility for the handling of personal information relating to this website and the Academy.
Name: The All Japan Butler Association (Zennihon Shitsuji Kyokai)
Address: 2-7-4 Aomi, Koto-ku, Tokyo
Telephone: 03-6824-4086 (Weekdays 10:00–17:00)
Email: info@butler-association.jp
Personal Information Collected
The Association collects personal information from users in the following circumstances.
Brochure requests: full name, furigana, email address, telephone number (optional), mailing address (if postal delivery is requested), course of interest (optional)
Individual consultation enquiries: full name, furigana, email address, telephone number, nature of enquiry, preferred date and time
General enquiries and applications: full name, furigana, email address, telephone number, and any other information provided by the user
Corporate training enquiries: company name, contact name, department, email address, telephone number, nature of enquiry
Purpose of Use
Personal information collected will be used solely for the following purposes.
(1) Responding to applications and enquiries
(2) Sending brochures (PDF or by post)
(3) Providing information and updates regarding courses and services
(4) Analysis for service quality improvement
(5) Compliance with legal obligations
Where personal information is to be used beyond the above purposes, the Association will obtain the prior consent of the individual concerned.
Provision to Third Parties
The Association will not provide personal information to third parties without the consent of the individual, except in the following circumstances.
(1) Where required by law
(2) Where necessary to protect the life, body, or property of a person and it is difficult to obtain consent
(3) Where particularly necessary for improving public health or promoting the sound development of children and it is difficult to obtain consent
(4) Where it is necessary to cooperate with a national or local government authority or a person entrusted by such authority in carrying out duties prescribed by law, and obtaining consent would be likely to impede the performance of those duties
Outsourcing
The Association may outsource all or part of the handling of personal information to external parties to the extent necessary for achieving the purposes of use.
When outsourcing, the Association will exercise necessary and appropriate supervision over the outsourced party to ensure the safe management of personal information.
Specifically, outsourcing may occur in connection with brochure printing and dispatch services, and system maintenance and operation services.
Security Management
The Association takes necessary and appropriate measures to prevent leakage, loss, or damage of personal information and to ensure the safe management of personal information.
Specifically, the Association implements measures including access controls, anti-virus protection, information encryption, and staff education and supervision.
However, given the nature of the internet, the Association cannot guarantee complete security. The Association strives to improve security within reasonable limits.
Requests for Disclosure, Correction, and Deletion
Where an individual requests disclosure, correction, addition, deletion, suspension of use, erasure, or cessation of provision to third parties (collectively, "Disclosure Requests") of personal data held by the Association, the Association will verify the identity of the requester and respond within a reasonable period in accordance with applicable law.
Disclosure Requests should be submitted via the contact details provided below.
Please note that a fee equivalent to actual costs may be charged in connection with disclosure requests.
Cookies and Access Analytics
This website may use cookies and access analytics tools such as Google Analytics to analyse website traffic and improve services.
Cookies are small text files stored on the user's browser and are used to understand how the website is being used.
Users may refuse or delete cookies through their browser settings. Please note that disabling cookies may affect the proper functioning of certain features of this website.
Contact
For enquiries regarding this Privacy Policy or the handling of personal information, please contact us as follows.
The All Japan Butler Association – Personal Information Protection Officer
Email: info@butler-association.jp
Telephone: 03-6824-4086 (Weekdays 10:00–17:00)
Upon receipt, we will review your enquiry and respond through our relevant department.
Amendments
The Association may revise this Privacy Policy without prior notice in connection with changes to laws or business activities.
Significant changes will be announced on this website.
Any revised Privacy Policy shall take effect upon publication on this website.
Effective Date: To be announced
This Privacy Policy may be revised without prior notice.